48th TRAC Session | 18nd-20th November 2023 | Port Dickson Methodist Centre

 

 

INSTRUCTIONS ON REGISTRATION FOR 48th SESSION TRAC

(Online Form is at the bottom of this instruction page here)

 
  1. Each official delegate attending the conference must fill in a separate form, even if they are spouses.
  2. Accompanying spouses (and children) of delegates do not need to fill in a separate registration form and can be included in the delegate's registration form, only if the spouse is not an official delegate.
  3. Registrations closes on 30 September 2023. For early bird registration, all payments need to be submitted before 15 August 2023.
  4. Registrations will only be confirmed on receipt of full payment of all applicable fees.
  5. The fees for Food and Lodging are RM450 for a single room and RM330 for a shared twin room. For meals only, the fees are RM150 for children between 4 and 12, and RM160 for those above 12 years old.
  6. No beds are provided for accompanying children in the above costs. Should bedding be required, please state this in the REMARKS field and the Conference Registrar will get back to you. There may be an additional cost for this.


REGISTRATION FORM
 

  1. Mandatory fields are indicated with an asterisk (*). The system will not allow you to complete the process without completing these fields. It is important to enter your e-mail address correctly. 
  2. For delegates who are not representing their local church e.g. Board Chair, Conference Lay Leader etc. please indicate your home church under the CHURCH field. Only the Conference President, ministers (including retired) who are not amenable to a local church, and, invited guests by TRAC should use “None of the above”. 
  3. Please use the name in your Identity card (NRIC) or passport in the FULL NAME field. 
  4. You can select more than 1 role in the Delegate Status. Please check ("tick") the appropriate boxes. 
  5. If you are sharing a room with another delegate, please indicate the name of the delegate under preferred roommate in the FOOD & LODGING section under CONFERENCE FEES. Please note that the other delegate will still be required to fill in a separate Registration Form and indicate your name as the preferred roommate. 
  6. For delegates with accompanying spouses/children who are not delegates, please fill in the information in the section concerned. 
  7. The form will automatically calculate the fees due based on the information in the form. 
  8. Please select the "Pastor's Family" if the people accompanying are Pastor's spouse/children. Pastors' spouses & children below 12 years old are sponsored for the 48th Session and the appropriate discount row(s) will be added automatically. 
  9. You can use the REMARKS field to indicate meal and other rooming requests as needed. 
  10. When you are sure that the information is complete, click on the REGISTER NOW button, and the form will be submitted electronically. An e-mail confirming receipt of your registration will be sent to the e- mail address supplied in the Registration Form with a Reference Number. Please use this Reference Number for all communication including payment. 
  11. Please forward a copy of the confirmation e-mail to the person making payment for your registration. This could be your local church, the District Treasurer or TRAC office (includes payment by Boards). If you are not sure, please refer to item 4 under PAYMENT below.


PAYMENT

 

  • The fees for all delegates with multiple roles which include that of a local church pastor, lay (or reserve) delegate will be paid for by the local church,
  • Delegates who are present on behalf of the boards e.g. Board Chairs, Associate Youth Directors, Worship and Music will be paid by the respective Boards,
  • District Lay Leaders who are not official delegates will have their fees borne by the District,
  • Conference Officers including the Conference President, Treasurer and Statistician, past Bishops, ministers who are not amenable to a local church or organization, substantive members of TRAC Executive Board who are not delegates and, guests of TRAC will be paid by TRAC.
  1. All payment must be made via online payment or deposited to:
     
    Bank: Hong Leong Bank
    Account Name: TRAC OF THE METHODIST CHURCH IN MALAYSIA
    Account Number: 02600212502
  2. Please indicate the Reference Number and Delegate Name in the Remarks field in the online transaction page of the bank website. Please send a scanned copy of the transaction record or advice via e-mail to the Conference Registrar at annualconference@trac.org.my , in order for us to keep tab on the payment.
  3. A processing fee of RM5 cash can be charged (during registration at PDMC) for each registration that fails to e-mail the payment transaction record or advice.
  4. For accompanying spouse/children, please pay the applicable fees to the relevant person/party making the online payment for you so that payment can be received in full for each registration/reference number.
  5. If you have multiple roles in TRAC, the guidelines regarding the party responsible for the payment of the Conference Fees are as follows:
Click here for Online Registration Form
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